Tips for Purchasing a UPS (battery backup)

Power outages, brown-outs, surges and electrical storms are all mortal enemies of computer equipment, the damaged they can cause may immediately fry equipment or sometimes causes minor damage that takes weeks before equipment fails or degrades. Power surge equipment should always be used on computer equipment however, that only protects your equipment from surges, a brown-out or power outage can also cause just as much damage to equipment and even permanent loss of data, for example a server uses Memory [...]

Steps for: Proper Computer Equipment Ventilation

All computer equipment or electrical device used by your ICT needs to stay cool. Computers have fans and various heatsinks that draw out and dispel heat from components. Networking equipment like Routers, Modem, Switches, Hubs etc typically don’t use fans to dispel heat, instead they use small vents in their case or sometimes their case is the heatsink, this is why its important you don’t stack devices on top of each other, if equipment lives within a data cabinet [...]

Steps for: Storing Data Offsite (Secondary location)

Throughout this portal we will refer to different Offsite Backup locations as “Primary” and “Secondary”, Primary backup and the Secondary backups live in different geographical locations (typically different States or Countries), both Primary and Secondary backup data is exactly the same, this method is used to protect against hackers, fires, floods, outages or other events that might impact both your main data source and the primary backup site. Let’s look at a couple of scenarios that utilize a Secondary backup [...]

Steps for: Testing Backups

When it comes time to restore data from a backup, you want to feel confident that your data is going to be there, this is why its critical to test your backups regularly, this could be once a month and can be added to your DYI Maintenance register. If you were to adopt the Grandfather-father-son backup scheme and you had a corrupted backup in the cycle that was never picked up, there is a real potential for significant data loss, [...]

Steps for: Offsite Storage

Storing data offsite refers to geographically separating data from its main data source, or it can mean storing data somewhere that’s not in your office, like the cloud. These days cloud storage is very popular due to its ease of access, however storing data in the cloud comes with some considerations around security, a more security conscious method of storing data online would be data-centre storage or a private-cloud, which is similar to the traditional cloud (some would argue exactly [...]

Steps for: Evaluating Your IT Needs

Looking for new IT systems can be daunting and the options seem to change constantly, so we will boil it down into 4 simple steps that will help your narrow down which system is best for your business. Create a list of what the new system needs to achieve. Collect staff input with Observations, Surveys or Interview to understand how a new system would make their job more efficient and their pain-points with the current system. List all the Hardware and Software [...]

Steps for: Storing Data

We recommend keeping duplicates of data backups in different geographical locations for safe keepings, when storing backup data, it is critical that data is encrypted to prevent someone from viewing the content. You should also consider what type of backup media you are going to use, each has its limitations and some can become very expensive to maintain. Backup Storage Options: Portable USB hard drives are the cost common and cost-effective way to store large backup files, these drives are fast [...]

Steps for: Transporting Data

To ensure your data is safe it should be send to various locations for safe keepings, however transporting data can be risky business, if the backups aren’t encrypted you run the risk of someone viewing your data, the risk increases when staff are asked to take data home with them on USB hard-drives, sometimes these drives get left in cars or knocked around in transport, which can cause data loss. Moving data to the cloud (in addition) will provide [...]

Steps for: Encrypting Data

You wouldn’t perform Internet banking without encrypting your traffic, the same goes for your backup data, encryption is the only way to prevent someone from finding or stealing one of your backup files and viewing all the content with it. Have you considered what would happen if your IT guy gets hit by a bus, do you have all the “keys” need to decrypt your data? Adding encryption to your backup data can be performed during the backup process and most [...]

Steps for: Finding your important data

Analyzing data When backing up data, it’s important to understand exactly which data needs to be backed up, you can do this by making note of each of system or platform you use on a daily and monthly basis and noting down how critical that system/platform is to your business, from there you can determine if there is critical data within that system/platform that needs to be backed up. You may need to ask key staff from different departments which [...]